BPM Software – The First Step to Operational Excellence

Businesses looking to improve profit margins usually focus on lead conversions, resource management, customer engagement, and expansion of their product/service portfolio. Improving business outcomes to a large extent depends on the business processes. Managing or improving business processes is a very effective way to improve business outcomes. Business Process Management (BPM) focuses on improving the way people think about and manage their business processes.

Business Process Management at a Glance

Business process management (BPM) involves the design, implementation, monitoring, and optimization of business processes. A decade ago BPM was considered a tool for big organizations with high-profit margins, mainly due to its affordability and lack of innovation. Fast forward to 2022, and the scenario is quite different.

As per Markets and Markets Research, the Business Process Management market is poised to grow at a CAGR of 10.5% to reach 14.4 billion USD by the year 2025. Market growth is attributed to the integration of advanced technology with BPM software, the need for business process automation, and the need to meet evolving customer requirements through IT.

BPM enables companies to design, analyze, implement, control, monitor, optimize, and automate business processes. The scope of BPM is much wider when compared to workflow automation. Workflow automation is mainly concerned with seamless task routing from one point to another.

BPM methodology can be divided into three categories:

• Business process modeling
• Workflow
• Business activity modeling

Business Process Management (BPM) is the methodology, while BPM software (BPMS) implements the BPM methodology. Traditional BPM systems required a big chunk of IT and developer support, and maintaining a conventional BPM system was complex and costly. Modern BPM systems are less dependent on IT, they are implemented as cloud-based SaaS platforms.

Organizations are looking for low-code BPM that is focused on better customer experience. Work simplification, process improvement, cost control, and operational efficiency are some of the capabilities of BPM software.

Cflow is a no-code Cloud BPM that can automate all your business processes in a very short time. The best part is that even a non-technical person can use Cflow with the utmost ease.

Need for Business Process Management Software

Enabling superior customer engagement and experience is the core of every business strategy. That said, businesses are now figuring out ways to change their business processes to collaborate and innovate for superior customer experience. An evaluation of business processes reveals that the need to upgrade/update processes is primal for operational efficiency.

Unmonitored, uncontrolled business processes can affect the business’s bottom line. Irrespective of the type and size of an organization, implementing BPM methodologies can show significant improvement in operational efficiency and profit margins. Here are the main motivators for adopting BPM software:

• Enhancing process productivity: Implementing a BPM solution helps eliminate process bottlenecks and redundancies. The result is a streamlined process workflow.
• Continuous Process Improvement: Businesses need to continuously improve their business processes in order to align with changing market and customer demands. Having a BPM in place helps you do that with ease and without disrupting existing processes.
• Business Transformation: Strategic business transformation leans heavily on the BPM methodology.
• Improving employee satisfaction: Streamlined work processes translated to better employee satisfaction. Employees get time off from mundane tasks and get focus on project-related work.
• Improved Customer Satisfaction: BPM enables organizations to provide more consistent and reliable customer service by bridging process systems and functions seamlessly.

Implementing BPM Software

Implementing BPM software requires proper analysis of existing processes. Implementing BPM software can be broken down into the steps described below.

1. Process Discovery: Once the decision to adopt BPM methodologies has been made, the first step is to understand the existing processes. Automated process discovery or process mining is the term used to describe the method used to discover existing processes in a data-driven way.
2. Process Creation: This step involves recording the steps of the process. The steps must be recorded in a clear and simple manner such that anyone can comprehend the content.
3. Process Implementation: At this stage, the process is set into action mode. The points to bear in mind during process implementation are the time frame of execution, the right order of task flow, the right assignment of tasks, and the gathering of data at critical process junctures.
4. Process Analysis: This step involves the analysis of the process flow to ensure that things are on track. This analysis involves high-level monitoring of process usage and effectiveness keeping in mind the overall business goals. It is important to document the process flows in order to monitor the flow and improve processes.
5. Process Improvement: Based on the documentation of process flow, you will be able to validate if the business goals are achieved. Process improvement should focus on ensuring that the process is improving upon business goals.

Future of Business Process Management Software

Business process management is here to stay! As long as businesses evolve to keep pace with changing market trends and customer demands, business process management will be customary for success.

Future trends in BPM are integration with advanced technology like AI and Machine learning, mobile BPMS, and real-time data analytics for better business outcomes. Implementing BPM software is only the first step toward operational excellence.

Choosing powerful and reliable BPM software like Cflow ensures higher profit margins and ROI. You can sign up for a free trial to see how we can transform your business.